After experimenting a lot here’s my productivity system that really works for me:
Apps I use:
1. TickTick (for task management and short term notes)
2. RemNote (for knowledge management)
3. Sorted3 (for time boxing)
How I use them:
I wanted a system where there are a number of to-do lists defined by the work area(I would do all tasks in one work area at once).
I used to use Trello before this but the three board format(to do, doing, done) did not work for me as it only took lots of screen space without simplifying things. I basically just wanted a “to-do” and “done” list on top of each other rather than side-by-side
TickTick
TickTick has a beautiful app that is very flexible to how you want to organise the tasks. You have boards > which have lists > which have sections > and also have tags. With TickTick I am able to make the list acts as to-do with check boxes and when we check them, they move to the bottom of the list struck-through. This way I am able to put more lists in one single view related to completely different aspects of my work.
Every task that I need to do or anything I hear in a meeting that I want to take action on in a few days, I dump it into TickTick. Then I have different board for Work and Personal (and I those boards lots of lists and within lists, sections)
Sorted3 (iOS/Mac only)
It’s a mind blowing time-boxing app where you can schedule your day to the minute. This way I get more done in less time. And then I chill!
How I use it: First I mark every task I am going to do tomorrow as “tomorrow” in TickTick. Then I have created a iOS shortcut called “Plan Tomorrow” which brings all those TickTick tasks into Sorted where I assign them a time of the day/sequence while mostly using the auto-schedule feature. And I have the Sorted3 widget on Home Screen so I see all day what’s next and stay motivated to see the work ending much sooner.
I have never paid for any app in life but this app compelled me to since it solves a problem no one else could and in an elegant and user friendly way.
RemNote:
For storing knowledge for long term use. It’s a knowledge management system that actually works. I never get confused or looking for old info as I have it organised in there.
How I use them: I wanted a system where there are a number of to-do lists defined by the work area(I would do all tasks in one work area at once).
I used to use Trello before this but the three board format(to do, doing, done) did not work for me as it only took lots of screen space without simplifying things. I basically just wanted a “to-do” and “done” list on top of each other rather than side-by-side
TickTick TickTick has a beautiful app that is very flexible to how you want to organise the tasks. You have boards > which have lists > which have sections > and also have tags. With TickTick I am able to make the list acts as to-do with check boxes and when we check them, they move to the bottom of the list struck-through. This way I am able to put more lists in one single view related to completely different aspects of my work. Every task that I need to do or anything I hear in a meeting that I want to take action on in a few days, I dump it into TickTick. Then I have different board for Work and Personal (and I those boards lots of lists and within lists, sections)
Sorted3 (iOS/Mac only) It’s a mind blowing time-boxing app where you can schedule your day to the minute. This way I get more done in less time. And then I chill! How I use it: First I mark every task I am going to do tomorrow as “tomorrow” in TickTick. Then I have created a iOS shortcut called “Plan Tomorrow” which brings all those TickTick tasks into Sorted where I assign them a time of the day/sequence while mostly using the auto-schedule feature. And I have the Sorted3 widget on Home Screen so I see all day what’s next and stay motivated to see the work ending much sooner. I have never paid for any app in life but this app compelled me to since it solves a problem no one else could and in an elegant and user friendly way.
RemNote: For storing knowledge for long term use. It’s a knowledge management system that actually works. I never get confused or looking for old info as I have it organised in there.